I think there was a great lesson in college taught in the advisors office and we never knew it.

My routine is a little messed up right now and I’m trying to correct that. As I’m looking at personal productivity systems, they end up looking a lot like company operating systems. Once you open up that can of worms, there are hundreds of tools, products, and systems as well as thousands of coaches, consultants, and gurus who will get you into shape. I love these tools. I read the books. I listen to the podcasts.

They all have pretty much the same elements:

  • Driving Purpose
  • Goals that are broken down into tasks
  • Schedules that drive a routine

Back to the advisors office. I didn’t walk in and say “2.5 years from now I will make at least a 90% in Physics 315.” No, I had a dream. Sometime in the future I had a general thought of what I wanted my life to be, where I would live, what I would do for fun, who I would marry. I had come to the conclusion that Electrical Engineering was most aligned with my skills and passions, and could probably support the life I wanted. The advisor then slid over a schedule the detailed out the next 5 years of my life neatly broken down into two semesters and two breaks a year. The breaks should probably be filled with internships and here are the resources to pursue those. Each class, in itself was a a goal that led me to the world after college I envisioned. Once I step foot in each class, the professor handed me a syllabus which gave me a weekly schedule, a to-do list of homework, and another roadmap on how to achieve this goal on the way to my dream. Now I have a tasks list and a routine on my roadmap to success.

Whether it’s personal productivity or strategy of an organization, all we’re doing is building a plan like a college advisor. What motivates us has to be this dream in our mind of a better future, something not near, but not distant either. We break that down in a series of goals over the next 3-5 years. Those goals are time boxed in seasons of the year (which might nicely fall into fiscal quarters). Eventually, we get it down to the daily routines and tasks.

Whether you’re setting goals as an individual, a non-profit, a small business, or publicly traded company, I don’t think the specific tool, system, or guru matters so long as you’re hitting those 3 things.